Health and Safety Policy Statement
GENERAL STATEMENT OF POLICY
COMPANY POLICY
It is the policy of the Company to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, and to provide such information and training as they need for this purpose.
Appropriate preventative and protective measures are, and will continue to be implemented following the identification of work-related hazards and assessment of the risks related to them. It is also the policy of the Company to ensure that its business is conducted in a manner so as to reduce the risks to members of the public. The Company may require you to attend such training and/or induction programmes in order to meet the aims of the Company.
The Company accepts its responsibility for health and safety of other persons who may be affected by the Company’s activities.
The allocation of duties for safety matters, the identity of competent persons appointed with particular responsibilities, and the arrangements made to implement this policy are set out herein and in associated health and safety documented records.
This policy will be kept up to date, to reflect changes in the nature and size of the business. To ensure this, the policy and its effectiveness will be reviewed annually.
COMPANY’S RESPONSIBILITY
It is the duty of management to ensure the following:
- Providing and maintaining systems of work that are safe and without risk to health;
- Ensuring safety and absence of risks to health in connection with handling, storage and transport;
- Providing information, instruction, training and supervision;
- Maintaining all places of work in a safe condition;
- Providing and maintaining a safe working environment.
YOUR RESPONSIBILITY
All employees and workers have a duty in law to act responsibly and to take reasonable care for the health and safety at work of both themselves and their colleagues. This duty can be carried out by:
- Working safely and efficiently;
- Using any protective equipment provided and meeting statutory obligations;
- Reporting incidents that have lead to injury or damage;
- All such incidents must be recorded and copied to the Company Director using the internal report form. Any failure to adhere to the Company Health and Safety Policy and Procedures will be considered a serious disciplinary offence and is one which may lead to dismissal;
- Adhering to the Company procedures for securing a safe workplace. Individuals will be nominated to undertake health and safety duties as required.
ACCIDENTS
The Company is obliged by law to keep records showing details of all accidents, which occur on the premises. Therefore all accidents, however minor, to both employees and customers must be reported immediately. If any accidents are serious to warrant hospital treatment these must also be reported to the local authority. A RIDDOR form must be completed.
SECURITY
If you are responsible for setting the alarm, failure to set the alarm may result in disciplinary action being taken.
FIRE & EMERGENCY
You must observe the evacuation procedures laid down in the event of a fire or any other emergency situation. You must be aware of the location of the emergency exits, assembly points and first aid kit. Procedures to be carried out in the event of a fire or emergency will be found on the notice board and in the employee handbook https://ontrakrecruitment.sharepoint.com/sites/OntrakRecruitmentTraining/Shared Documents/Ashley/01 Ontrak UK LTD/Company Policies & Procedures/Health and Safety Policy V5.doc
RESPONSIBILITIES
Ultimate responsibility for health and safety rests at director level, with delegation of duty to managerial employees. Those named must be fully aware of their duties, details of which should be included in their job description.
1. Overall and final responsibility within the organisation rests with
Name: Mrs Ashley Spence
Position: Company Director
Location: Unit 19, Greenwich Centre Business Park,53 Norman Road, Greenwich, London,SE10 9QF
2. Person responsible for execution of the policy at
Premises: Ontrak Recruitment, Fearon Street
Name: Mrs Ashley Spence
Position: Company Director
Location: Unit 19, Greenwich Centre Business Park,53 Norman Road, Greenwich, London,SE10 9QF
3. Person who will deputise
Name: Mrs Kelly Watts
Position: Finance Manager
Location: Unit 19, Greenwich Centre Business Park,53 Norman Road, Greenwich, London,SE10 9QF
4. Employees must rectify risks to health and safety themselves where possible. Failing this, the risk must be reported straight away to the appropriate person named above.
5. Person responsible for safety training
Name: Mrs Ashley Spence
Position: Company Director
Location: Unit 19, Greenwich Centre Business Park,53 Norman Road, Greenwich, London,SE10 9QF
6. Person responsible for investigating accidents and dangerous occurrences
Name: Mrs Ashley Spence
Position: Company Director
Location: Unit 19, Greenwich Centre Business Park,53 Norman Road, Greenwich, London,SE10 9QF
MEDICAL FACILITIES
First Aid requirements must be met every working hour of the day for all employees whether working at the designated establishment or away. Employees must be made aware of the provision, and records must be kept of treatment administered.
- First-Aiders
Ashley Spence Company Director
Kelly Watts Finance Manager
Kealy Smith Operations Manager
- First Aid Box/First Aid Room is located at:
Location: Main office wall next to the kitchen and training suite kitchen
- The Accident Book is located at:
Location: Reception Desk
EMERGENCY SERVICES
In the case of an emergency requiring the assistance of Police, Fire Brigade or Ambulance services, please dial 999 and provide our full address.
Unit 19, Greenwich Centre Business Park,53 Norman Road, Greenwich, London,SE10 9QF
If the emergency services are contacted please also contact Mrs Ashley Spence on 07766 238952 https://ontrakrecruitment.sharepoint.com/sites/OntrakRecruitmentTraining/Shared Documents/Ashley/01 Ontrak UK LTD/Company Policies & Procedures/Health and Safety Policy V5.doc
FIRE SAFETY
It is essential that adequate equipment and staff training is provided on this subject. Guidance can be obtained from your local fire service or reference to the Fire Certificate (if appropriate).
- Facilities
We have two fire exits, one located next to the bathroom, the other being the Main entrance.
We have one fire extinguisher, and this is located to the left of the main entrance.
We have a fire alarm located to the left of the main entrance.
All equipment is checked quarterly by a company contracted by our landlords.
- This company is exempt from requiring a fire certificate.
- Fire Drills
Frequency: Bi-annually
Responsibility of: Company Director
These will take place between 9am -12pm
- Rules/Procedure in the Event of a Fire
These can be found in the Employee handbook
ELECTRICAL EQUIPMENT
Simple common sense rules will reduce the risk of injury or death from electrical shock. All electrical equipment should be treated with respect and checked regularly.
We will award a contract for the one – off service of PAT testing, this is awarded to the company with a balance of quality and economics
The PAT testing will include all electrical equipment used in the office including personal items i.e. phone charges which are used by employees on a regular basis.
Name of Organisation: Ontrak UK Ltd
Address: Unit 19, Greenwich Centre Business Park,53 Norman Road, Greenwich, London,SE10 9QF
Signed: Ashley Spence
Position: Company Director
Date: 10.04.2024